Objective
The objective of this tutorial is to give you a complete overview of Humanity android mobile application for employees.
Overview
Access from your: Android
Applies to: Employees
Learn all the modules and it's related features that can be useful for you as an employee while using Humanity's android mobile application.
Download Android application: Application for the Android devices
Things to know before you begin:
You must log in to Humanity application using your email address/username and password to access the application.
The visibility of some option might vary according to the permission level and the settings defined in Humanity by your Manager(s).
The application requires 4.4 and up android to be compatible with the application.
The scenario outlined in this tutorial consists of the following building blocks:
Dashboard
- Upcoming Shift Widget
- Who is on now Widget
- Who is late Widget
- Who is on leave Widget
- Shift for Pick-up Widget
- Message Wall Widget
- Training Progress Widget
- Birthdays Widget
- Shortcut to 'Time Clock'ShiftPlanning
- Different Views under ShiftPlanningTime Clock
- Different Views under 'Time Clock'
- Edit Timesheets under 'My' View
- Add Time Clock Manually under 'My' ViewEdit Your Profile
More:
- Messages
- Different Views under 'Messages'
- Create a New Conversations or Post a Wall Message
- Reply to the Posted Message or Delete the Reply
- Leave
- Different Views under 'Leave'
- Request Leave
- Shift Requests
- Staff
- Search and View Your Co-workers
- Edit Your Profile
- Shared Files
- Search and View List of Shared Files
- Training
- Availability
- Different Views under 'Availability'
- Setting Up Weekly Availability
- Setting Up Future Availability
- Edit Weekly and Future Availability
Dashboard
Being an employee, once you log in to Humanity mobile app, it takes you to the Dashboard module as it is the default view. It contains all those widgets which you’ve enabled for your profile.
If you have enabled all of the widgets under 'Settings', you will be able to view the listed widgets on the Dashboard.
Notes:
You can directly tap the gear icon from the top right to customize the widget settings.
You can also tap the bell icon to view the notifications and stay updated.
Upcoming Shift Widget
You can view your upcoming future scheduled shifts under 'My Next Shift' widget by tapping 'See More'.
Note: You can view future shifts by tapping 'Load next 30 days' tab at the bottom.
Notification Widget
It is a shortcut to view all the requests as a notification that needs your attention.
Who is on now Widget
View your co-workers who are clocked in and scheduled to work.
Note: Tap 'See more' and you will be able to view the details of the co-workers who are on duty.
Who is late Widget
View your co-workers who are late for the work if any according to their schedule.
Note: Tap 'See more' and you will be able to view the details of your co-workers who are late.
Who is on leave Widget
View your co-workers who are on leave.
Note: Tap 'See more' and you will be able to view the details of your co-workers who are on leave.
Shifts for Pick-up Widget
If any open shifts are available to work on, you can tap 'See More' to request to work on them.
You can tap on the shift which you wish to request to work on > Tap 'Request open shift' to pick up that shift.
Note: You can also cancel the requested open shift by tapping 'Cancel open shift request' if needed.
Message Wall Widget
It displays the most recent posted message and allows you to tap on ‘See More’ to take you directly to all the messages posted on the wall.
You can also switch between 'Message Wall', 'Inbox' or 'Sentbox' views to view, create or receive messages through Inbox or Sentbox.
Training Progress Widget
This widget reflects your training progress in percentage. Tap on ‘See More’ which will redirect you to the 'Training' page in the application where you will be able to view and complete the assigned training topics by your managers.
Birthdays Widget
It will list the upcoming birthdays of your co-workers in the Humanity account. Tap 'See more' to view the complete name of your co-workers.
Note: You must make sure to add birthdays under the staff's profile.
Shortcut to 'Time Clock'
You can directly clock in/out or mark break using the alternative to time clock directly from the 'Dashboard' module.
ShiftPlanning
"ShiftPlanning" is the core of Humanity application; it includes all the features related to Scheduling.
Once you tap on the 'ShiftPlanning' tab, it will lead you to your's 'Schedule' window after you acknowledge the shifts.
Mini Calendar
Using the 'arrows' under 'Mini Calendar' you can select your desired date and view the shifts of that day.
Different Views under 'ShiftPlanning'
You can switch from 'MY' to 'PICK UP' or 'ALL' schedule view.
My: Access and View Your Scheduled Shifts!
You can use this view to view all your scheduled shifts along with your total working hours.
Pick Up: View and Pick Up Open Shifts Available To Work!
You can use this view to view your pick up/open shifts. Tap on the shift that you are interested in picking up > Tap 'Request open shift' to pick it up.
Note: You will have to wait for the Manager's approval and cancel the open shift request if needed.
All: View All Shifts or Use Filters to Customize the View!
You can use this view to have complete details of your schedule.
Filter icon under 'All' tab
From the top-right corner side of the 'ShiftPlanning' tab, you can further customize the view by using the filter icon.
You can filter to view all shifts, shifts on my positions, shifts on my location and custom filter.
Time Clock
Humanity is the central hub where you can easily clock in & out. Upon accessing the Humanity mobile app over Android device, the 'Time Clock' option is found at the bottom of the application.
‘Time Clock’ has various features, which makes it easier for you to view your approved or unapproved time sheets or add your clock in and out timestamps to make sure that you came and worked for your scheduled hours.
Different Views under 'Time Clock'
You can switch from 'Clock' to 'My' time clock view.
Clock: It will let you manage your timestamps!
Once you tap 'Clock in' from the 'Clock In' option available at the bottom of the page. You will see the time clock 'Timeline' of your shift from clock-in to clock-out. You will be able to use and have access to the listed options below according to the time clock settings:
Position
Remote Site
Notes
Tips
Coffee Icon to mark breaks: Take a break when it's time and 'Resume Shift' once your break is over.
Note: If the manager has enabled pre-clock in settings only then you will be able to view "I'm on my way' tab.
My: View your own approved or unapproved timesheets!
At the top of the Time Clock Tab, you can toggle from 'Clock' to 'My' tab and it will give access to all of your previous timesheets along with in-progress time clock for the current day as well.
Edit Timesheets under 'My' View
You may edit any of the timesheet by tapping on it which will land you to the time clock details > Tap on the 'Pencil Icon' tab to modify the timesheet.
You may edit the listed option below for all timesheets:
Position
Clock In Date/Time of the timesheet
Clock Out Date/Time of the timesheet
Breaks
Remote Location
Tips
Notes
Add Time Clock Manually under 'My' View
You can access the option to add time clock manually for yourself under 'My' view, which once approved, will enter the timesheet data.
Tap on the '+' icon from the bottom right corner of the 'Time Clock' to create a new timesheet.
To add a clock time, you need to enter the following information:
Employee Name
Position
Clock In Date/Time
Clock Out Date/Time
Remote Location
Tips
Notes
You can also select the 'Only Clock In' option which allows you to historically clock in if you forgot to clock in at an earlier time.
Note: "Edit Timesheets and Add Time Clock Manually" is only available if the managers/admin in Humanity has given you access to it.
Edit Your Profile
Tap 'More' > Tap on your profile image or your name, it will redirect you to the 'Employee Details' page where you can edit your profile details > Tap the 'Pencil Icon' from the top-right corner > Tap 'Tick Mark' to confirm the changes.
Messages
Post any message(s) on message wall to notify all of your co-workers of updates or announcements. View, create or receive messages through Inbox or Sentbox.
Tap 'More' > Tap 'Messages' to use features under 'Messages'.
Different Views under 'Messages'
You can switch between 'Message Wall', 'Inbox' or 'Sentbox'.
Message Wall: Post messages on the message wall!
It displays the most recent messages posted on the wall. You can post messages and reply to the posted messages.
Inbox: View, create & receive messages!
You can view all your received messages in this section with all the details and content.
Note: Tap on the filters tab to filter the inbox messages by read or unread status.
Sentbox: View your sent messages!
You can view all your sent messages sent to your co-workers.
Create a New Conversations or Post a Wall Message
Tap 'More' > Tap 'Messages' > Tap the '+' icon > Either tap 'New message wall post' or 'New conversation' as per your requirement.
Reply to the Posted Message or Delete the Reply if needed.
Tap the 'arrow' icon to reply on the posted message.
Tap the 'bin' icon to delete your posted comment.
Leave
The purpose is to request leaves, view your requested leaves along with leave request details, check your leave balances and view all your co-workers leave requests.
Tap 'More' > Tap 'Leave' to use features under 'Leave' module.
Different Views under 'Leave'
You can switch between 'My' and 'All' view. You can request leave under both views.
My: Tap to check leave balance and view your leaves!
Tap 'Tap to check leave balance' tab: You can view the details of your type of leaves, remaining and total entitled leave days.
You will be able to view all of your past leaves on the main screen.
All: View all approved leaves of your co-workers!
Toggle from 'My' to 'All' tab under Leave module: View all the approved leaves according to the calendar view. You can tap on the filter to refine your search under this section.
Request Leave
You can request and submit leave, tap the '+' icon from the bottom-right corner > Select the 'Leave type', 'Start/End time, Add comment (optional) > Tap 'Request Leave' tab > Tap 'OK' to go back to the main view.
List of options under 'Request Leave' tab:
Leave Type
Part of the day
Start time
End time
Add comment
Shift Requests
This section shows all the shift requests generated by your co-workers with you which are either pending or expired and requires you to either accept or reject it.
Tap 'More' > Tap 'Shift Requests' > Tap 'Accept' or 'Decline' as per your preference.
(Shift Requests Example: trade request and other shift requests) made by your co-workers.
'Filters' under 'Shift requests':
Tap on the filter to refine your search under 'Shift requests':
Pending: You can view the shift requests made for you by your co-workers which are pending for approval.
Expired: You can view all the shift requests made for you by your co-workers which are expired.
Staff
Either search and view your co-workers or edit your profile.
Tap 'More' > Tap 'Staff' module to search and view your co-workers from your mobile phone.
Search and View Your Co-workers
Under Staff, you can view the list of your co-workers.
Edit Your Profile
You can also edit your profile by tapping on your name > Tap 'Pencil Icon' > Edit your details > Tap 'Tick' mark.
Shared Files
Tap 'More' > Tap 'Shared Files' to view all the uploaded files under this section.
Search and View List of Shared Files
Note: In case of a long list of files, you have to search option on top to enter the keyword and have the file pulled up quickly.
Training
Tap 'More' > Tap 'Training' to view the assigned training topics to you.
Tap on the training topic > Tap 'I've finished reading' tab to complete the assigned training topic. You will also be able to view the completion percentage status.
Availability
Tap 'More' > Tap 'Availability' and it will let your managers know the time they are available or unavailable to get them scheduled for their work daily.
Different Views under 'Availability'
Once you are within the 'Availability' module, it will prompt you to set up weekly or future availability; therefore you can switch between weekly or future availability according to your requirement.
Weekly Availability
You can set the weekly availability which will repeat every week, the same day & time unless changed otherwise.
Future Availability
Future availability is a one-time availability set for a specific date in future. Future availability settings override your weekly availability on that specific date.
Setting Up Weekly Availability
Tap on the day you want to set up the availability for > Tap on the 'Add Time' tab in that particular day and select the time slots > Tap 'Save' at the bottom to complete saving the availability for that day.
Notes:
You can select multiple times in a day and can also mark whole day as unavailable.
You can also clear your unavailable hours for a particular day in the week by tapping on 'Clear all day' tab.
You are available by default for 24/7 in your weekly availability section unless you select otherwise.
The app will also show you the status of your previously added requests.
Setting Up Future Availability
To set up future availability toggle to the tab of 'Future' within the 'Availability' module > Tap on the '+' icon to add the future unavailability slots > Add the date and time > Tap 'Save' tab to send the request for approval.
Notes:
You will have to set availability for each day individually.
You can also clear your unavailable hours for a particular day in the week by tapping on 'Clear all day' tab.
Edit Weekly and Future Availability
Edit availability by tapping on the added time slots > Modify the time > Tap 'Save' tab.
Note: Tap on the 'bin' icon to delete the future availability.
If you have any further queries, please don't hesitate to reach us at support@humanity.com. Happy Scheduling!