Objective

The objective of this tutorial is to help you understand how to control what your staff can take action on and view within 'Payroll' module.

Overview

Access from your: Computer                                                          
Applies to: Manager/Admin

With Payroll Settings, you can control what your staff can take action on in Humanity application or view within Payroll module.

Things to know before you begin:

  1. You must have a manager/admin access privileges in Humanity to access Payroll Settings under Payroll module.
  2. You must Save & Refresh for change to take effect once you modify the settings.

The scenario outlined in this tutorial consists of the following building blocks:

  1. Payroll Settings (Frequently Used)
  2. Payroll Settings (Advanced Settings)

Account Settings (Frequently Used)

Step 1: Click the ‘Payroll’ Module from the top-panel > Click 'Payroll Settings' tab from the left-hand side > Either check/uncheck the box or select the option from the drop-down next to any option listed below to enable or disable them as per your business requirement > Click 'Save Settings' tab as shown in Image 1.

Options:

  1. Overtime calculation module: This is set to 'Default', however, you can set it to the Californian module to comply with the 'California Overtime Law'.
    Selecting the California module will take care of the overtime you are required to pay if an employee works for more than 6 consecutive days in a week.
    If you have selected 'California', it is a pre-requisite of 'Implement Order 15 exception to California OT' advanced option. You may enable or disable according to your business requirement.
  2. Maximum Daily Working Hours: It's a global setting that will auto apply the maximum working hours rule to all staff members profiles. If different individuals within your organization have different maximum daily working hours, you can edit the employee's profile and add a custom rule for their profile. Do note that this will override the global rule you've set under the Payroll Settings.
  3. Maximum Weekly Hours (overtime): This is set the same way maximum daily workings hours are set i.e. it can be set globally in the payroll settings but also individually in the employee's profile.
  4. Deduct breaks when user requests shifts
  5. Employees can view Payroll Reports 
  6. Rate of pay

Account Settings (Advanced Settings)

Step 1: Switch the tab to 'Advanced Settings' from 'Frequently Used' from the top > Either check/uncheck the box or select the option from the drop-down next to any option listed below to enable or disable them as per your business requirement > Click 'Save Settings' tab as shown in Image 2.

Options:

Implement Order 15 exception to California OT: Either 'check or un-check' the box next to the option to enable/disable this.

  1. Maximum Monthly Hours (overtime)
  2. Use alternative weekly overtime calculation: Using this mode will only put regular hours into the weekly overtime quota excluding daily overtime.
    Example: Your weekly overtime quota is 40 hours and 8 hours is set as the daily overtime quota. If any employee works five shifts of 9 hours each, only 8 regular hours from each day will be counted towards weekly overtime.
    In this case, there will be no weekly overtime even though the "Total weekly worked hours" reached 45 (5 hours are not counted towards weekly overtime as those has already been paid as daily overtime i.e. no double overtime calculation). 
  3. Apply overtime rules based on position
  4. Approve Overtime
  5. Allow Scheduler to see employee wages
  6. Allow Scheduler to see budget
  7. Allow Scheduler to edit budget
  8. Allow Scheduler to see Payroll Reports 
  9. Number of decimals in Payroll Reports

If you have any further queries, please don't hesitate to reach us at support@humanity.com. Happy Scheduling!

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