Objective

The objective of this tutorial is to help you understand how to view yours and your staff’s profile along with the list of different tabs and their descriptions once you view a staff’s profile.

Overview

Access from your: Computer
Applies to: Managers, Supervisors, Schedulers and Employees

A staff’s profile shows different tabs which you can use to customize their personal and professional details. The visibility of the tabs varies according to the permission level given by the Manager in Humanity.

The scenario outlined in this tutorial consists of the following building blocks:

  1. View your Profile
  2. View your Staff’s Profile
  3. List of Different Tabs Under Your Profile
  4. List of Different Tabs Under Your Staff’s Profile
  5. Description of Tabs Under Staff Profile

View your Profile

Step 1: Click the ‘arrow’ icon as shown in Image 1.

Image 1

Step 2: Click ‘Profile’ as shown in Image 2.

Image 2

OR

Step 1: Click ‘Staff’ module as shown in Image 3.

Image 3

Step 2: Click on your name to go to your profile as shown in Image 4.

Image 4

View your Staff’s Profile

Step 1: Click ‘Staff’ module as shown in Image 5.

Image 5

Step 2: Click on the name of the staff member to go to his/her profile as shown in Image 6.

Image 6

List of Different Tabs Under Your Profile

  1. Overview
  2. Edit Details
  3. Availability
  4. Leave
  5. Password
  6. Notifications
  7. Permissions
  8. Payroll

List of Different Tabs Under Your Staff’s Profile

  1. Overview
  2. Edit Details
  3. Availability
  4. Leave
  5. Password
  6. Permissions
  7. Payroll
  8. Ping

Description of Tabs Under Profile

Overview

This tab represents the following information:

  1. Employee Details
  2. Admin Actions
  3. Positions assignment
  4. Skills Assignment
  5. Upcoming Shifts/Recent Shifts
  6. Statistics
  7. Employee files
  8. Notes
  9. List of Approvers
  10. Personal Data

Edit Details

Managers and supervisors can edit details for their own profile as well as an employee’s profile whereas schedulers and employees can edit their profiles only.

Availability

You can set the weekly availability which will repeat every week, the same day & time unless changed otherwise. You can select the time-slot you want to set yourself unavailable or drag to select multiple time-slots.

Future availability is a one-time availability set for a specific date in future.

Leave

Managers can set entitled number of days for each leave type and also assign leave types per employee for which employee can submit a request.

Password

Managers can set passwords or reset for your staff. All employees can set passwords for themselves.

Notifications

You can customize or restrict settings for receiving notifications under your profile which will overwrite the global settings.

Humanity can notify you via e-mail & SMS each time actions take place that involves you. You can toggle on/off e-mail & SMS as well as control whether you are notified:

  • Once of each action before you log in to your account again
  • Always notified when that action happens

Permissions

  1. Access privileges determine what users can see and do in Humanity. There are ‘six’ account types: Employee, Scheduler, Supervisor, Manager, Accountant and Schedule Viewer.
  2. Scheduler permission level can be best defined as ‘Shift Manager’. The scheduler(s) has permissions to manage shifts, requests, approval, timesheets, availabilities, and vacations requested for those positions.
  3. A scheduler can also be permitted to add and remove staff for the positions that 'scheduler(s)' can manage.

Payroll

Employee profile has the field for hourly wage rate, which is the default rate that applies when employees' income is calculated. However, when the rate varies per position (job), managers can set specific wage rates per position.

Payroll tab also offers the greater flexibility to managers and supervisors in terms of setting up different rate cards when the allowed overtime or special hours are set differently for each position.

Ping

'Pinging' an employee allows you to instantly send them a message via e-mail & SMS to alert them of something or to get in contact quickly.

If you have any further queries, please don't hesitate to reach us at support@humanity.com. Happy Scheduling!

Did this answer your question?