Objective

The objective of this tutorial is to show you how to add a clock time manually for your staff and yourself.

Overview

Access from your: Computer
Applies to: Managers, Supervisors, Schedulers, and Employee

Besides real-time clocking, Humanity also allows adding ‘Clock times’ manually for management approval. These timesheets will also enter the timesheet system once approved.

To add a clock time, you simply need to enter the following information:

  • Clock In Date/Time
  • Clock Out Date/Time
  • Schedule
  • Notes
  • Tips

There is also the ability to select the 'Only Clock In' which allows you to historically clock in if you forgot to clock in at an earlier time.

Things to know before you begin:

  1. You must have a manager, supervisor, scheduler, and employee access privileges in Humanity to add clock time.
  2. Schedulers are only able to add manual clock times against the positions, which are assigned to them.
  3. ‘Time Clock’ module must be enabled from the ‘Settings’ module.
  4. The manager must enable ‘Employees can manually add time clocks’ settings to let the employees add the time clock manually if needed.
  5. Selection of a schedule and remote site is mandatory while adding clock time manually.
  6. Adding Notes and Tips is optional while adding clock time manually.

Add Clock Time Manually

Step 1: Click the Time Clock Module from the top panel > Go to Add Clock Time from the time clock options panel, as shown in Image 1.

Image 1

Step 2: Select the name of the employee you want to add time clock manually for, as shown in Image 2.

Image 2

Note: If it is an employee, the option would be available only for himself, as shown in Image 3.

Image 3

Step 3: Select the shift starting and ending times from the drop-down for the clock in/ out. Also, select the date from the calendar for the day you want to add the time for the past date, as shown in Image 4.

Image 4

Notes: You can check Only Clock In checkbox if you just want to add the clock in time only, as shown in Image 5.

Image 5

Step 4: Select the schedule (position) from the drop-down, as shown in Image 6. (Mandatory)

Image 6

Note: You can also select the remote site, add Notes and Tips, as shown in Image 7. (Optional)

Image 7

Step 5: Click Add Clock Time to save the details, as shown in Image 8.

Image 8

The time clock will be added and would need to be approved under timesheets.

If you have any further queries, please don't hesitate to reach out to us at support@humanity.com.

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