Objective

The objective of this tutorial is to help you understand the impact on overnight shifts display in schedule view when the settings are enabled or disabled.

Overview

Access from your: Computer
Applies to: Managers, Supervisors, Schedulers and Employees

Customers who have shifts that go past midnight several times a week, it is very important to determine and set the desired behavior for overnight shift hours split. 

Things to know before you begin:

  1. You must have a manager/admin, supervisor and scheduler access privileges to view overnight shifts.
  2. You must have a manager/admin access privilege to enable or disable the settings for overnight shifts display.
  3. Using the settings module - “display overnight shifts in scheduler”, you can select preferences for both display and calculation of overnight shift hours.

The scenario outlined in this tutorial consists of the following building blocks:

  1. Display of Overnight Shifts
  2. Impact of Overnight Shift Hours Split

Display of Overnight Shifts

If ‘Display overnight shifts in Scheduler’ is enabled in the Settings Module you will be able to display the overnight shifts as shown below:

Step 1: Click ‘ShiftPlanning’ module from the top-panel as shown in Image 1.

Image 1

Note: Select ‘Schedule Overview’ or ‘My Schedule’ from the left-hand side filter panel as shown in Image 2.

Image 2

Step 2: Move the cursor on the shift and you will be able to display the shift as shown in Image 3.

Image 3

Notes: 

  1. Overnight shift hours will be displayed in the following day/week of the schedule.
  2. The split of overnight shifts hours will happen at midnight in a way that hours will be divided between the start and end day of the shift.

If ‘Display overnight shifts in Scheduler’ is disabled in the Settings Module you will be able to view the shift as shown below:

Step 1: Click ‘ShiftPlanning’ module from the top-panel as shown in Image 4.

Image 4

Note: Select ‘Schedule Overview’ or ‘My Schedule’ from the left-hand side filter panel as shown in Image 5.

Image 5

Step 2: Move the cursor on the shift and you will be able to display the shift as shown in Image 6.

Image 6

Notes:

  1. Total overnight shift hours will be assigned only to start day of the shift.
  2. An overnight shift will not be displayed in the schedule. 

Impact of Overnight Shift Hours Split

This calculation of total overnight shift hours split will impact the following conflicts:

  • Daily overtime
  • Weekly overtime
  • Monthly overtime
  • Weekly undertime
  • Monthly undertime
  • Max working days in a row

As well it will reflect on:

  • Calculation of weekly hours worked - shown next to employee name in Schedule
  • Calculation of weekly hours worked - shown next to employee name in Shift Edit Window 

If you have any further queries, please don't hesitate to reach us at support@humanity.com. Happy Scheduling!

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